Team Assistant – Boutique Financial Services Firm, Mayfair – London

Team Assistant – Boutique Financial Services Firm, Mayfair

Biscuit Recruitment



A splendid opportunity for a Team Assistant to join a successful boutique financial services firm in Mayfair, providing administrative support to the Corporate Advisory team. 

We are looking for an individual who possesses gravitas and excellent written and verbal communication skills. First class diary management, attention to detail and a methodical and unflappable approach are fundamental aspects of the role and we need a superstar Team Assistant who can remain calm under pressure, manage a varied list of tasks and confidently act as an ambassador for the business. 

Key Responsibilities: 

  • Manage multiple complex diaries, using initiative to resolve meeting conflicts 
  • Provide ad hoc support and assistance to the Co-Heads in managing the Corporate Advisory team and function
  • Assist in arranging and attend when required, various Corporate Advisory meetings, and provide written minutes as appropriate 
  • As required, assist in the organisation of various Corporate Advisory events 
  • Arrange local and global travel and itineraries 
  • Edit, format and bind documents and client pitch documents and presentations 
  • Screen and direct phone calls appropriately 
  • General office management duties e.g. managing stationery 
  • Other ad hoc duties as requested from time to time 
  • Provide occasional administrative assistance to Chief Executive Officer (in the absence of the Executive Assistant)

Key Competences: 

  • Ideally educated to degree level or equivalent
  • Previous team assistant experience and experience supporting senior stakeholders in a corporate environment  
  • Hard working, highly organised and reliable 
  • Good judgement and an ability to prioritise 
  • Able to build strong, and long-lasting relationships with the team and clients alike 
  • Proactive with an ability to work in a fast paced and challenging environment 
  • Able to deal with clients in a professional and discreet manner 
  • Flexible, showing willingness to pick up tasks as needed 
  • High levels of attention to detail, and the ability to handle sensitive and confidential information 
  • Excellent knowledge of Microsoft Word, Excel, PowerPoint and Outlook