HR Services Assistant – Chesterfield, Derbyshire

HR Services Assistant

Chesterfield Royal NHS Foundation Trust

Chesterfield, Derbyshire


Job overview

DSFS Ltd based at the Chesterfield Royal Hospital are looking to recruit into the exciting role of Hr Services Assistant to provide a range of administrative support services to assist an effective and efficient HR Team

This is a exciting opportunity for the right candidate to join one of Chesterfields largest employers and their HR department on a 6month temporary contract, with view to extend or make permanent for the right candidate.

This is a genuinely fantastic opportunity for someone to build their generalist HR skills and experience working across an exciting team. It would suit some who is

  • Interested in a long-term career in HR
  • Able to demonstrate excellent verbal and written communications skills together with an outgoing, proactive and intelligent approach

Derbyshire Support and Facilities Services Limited currently do not offer a Certificate of Sponsorship, any applications which require sponsorship will not be considered

Main duties of the job

To support the Senior Assistant HRP and Assistant HRP, to enable efficient, consistent informal first line resolutions to sickness issues and other employee relation issues.

Support the department managers and supervisors in ensuring accurate recording of Stage 1 attendance meetings, implementation of phased working and other adjustments made and informal employee meetings.

Undertake specific project work and provide support as requested by the Head of HR and OD and Senior Assistant HRP.

Support the Assistant HRP in the management of the sickness absence processes.

Work with the HR Recruitment Support Assistant with mass recruitment campaigns and cover Trac and recruitment when the HR Recruitment Support Assistant is out of the office where needed.


Working for our organisation

Derbyshire Support and Facilities Services (DSFS) is a subsidiary company that’s 100% owned by Chesterfield Royal Hospital NHS Foundation Trust.

DSFS has just over 700 staff in Facilities, Estates, Procurement, ICT, Patient Records, Switchboard, Finance and Clinical Engineering. Very much part of the ‘Chesterfield Royal family’, DSFS builds on solid NHS foundations to offer a more commercial approach that’s dynamic, flexible, and proactive.

DSFS are proud to be striving to achieve a truly diverse and inclusive workforce by valuing and welcoming everyone’s abilities, uniqueness, and individuality. All our colleagues have the right to and should be able to feel 100% themselves at work; we believe that all our people add to and should improve our culture and not just fit in with it. By embracing our diverse backgrounds and differences our culture becomes richer and makes us stronger together. 

Detailed job description and main responsibilities

Please see the Job description and Person Specification attached to this vacancy. This document contains a full detailed description of the role and what the main responsibilities and duties are along with the criteria that is required.

Person specification

Qualifications and Training

Essential criteria
  • Good standard of general Education (minimum GCSE ‘C’ grade in English and Maths)
  • Certificate in (or working towards) Personnel Practice or QCF IV/NVQ IV/Diploma in Personnel/HR Management/Business Administration or equivalent experience
  • Knowledge of Human Resources policies and practice and basic employment legislation.

Desirable criteria
  • Experience of working in the NHS


Essential criteria
  • Experience of working in a HR role and supporting line managers in delivering the HR agenda
  • Experience of absence management

Desirable criteria
  • Some experience of (i.e. participation in or support to the handling of) complex, sensitive or contentious issues
  • Previous advisory experience of working within a diverse, unionised environment
  • Experience of working across different divisions and disciplines

Skills and Knowledge

Essential criteria
  • Basic knowledge of employment law and employee relations
  • Good written and oral communication and presentation skills
  • Demonstrate the ability to prioritise a varied and challenging workload, delivering to deadlines
  • Ability to work across organisational boundaries
  • Excellent organisational skills

Desirable criteria
  • Understanding of HR principles within a complex organisation

Personal Attributes

Essential criteria
  • Ability to build sound working relationships
  • Ability to communicate clearly and concisely both verbally and in writing to all levels of staff internally and external agencies/members of the public.
  • Ability to provide sensitive or complex information to staff who may not always accept he outcomes of meetings and or discussions
  • Tact and Diplomacy to deal with confidential and sensitive situations.
  • Diffuse potentially upsetting situations
  • Ability to infrequently adjust working hours as per work demands.
  • Ability to undertake new tasks s required.

Desirable criteria
  • Ability to prioritise against conflicting demands.

COVID19 Vaccination

Chesterfield Royal Hospital NHS Foundation Trust is committed to ensuring the safety of all our staff and patients therefore encourages and supports staff to be vaccinated against COVID19 as this remains the best line of defence against the virus.

Tier 2 Certificate of Sponsorship

Applications from job seekers who require Tier 2 sponsorship to work in the UK are welcome and will be considered alongside all other applications. However, non-EEA candidates may not be appointed to a post if a suitably qualified, experienced and skilled EU/EEA candidate is available to take up the post as the employing body is unlikely, in these circumstances, to satisfy the Resident Labour Market Test. The UK Visas and Immigration department requires employers to complete this test to show that no suitably qualified EEA or EU worker can fill the post. For further information please visit the UK Visas and Immigration website.

From 6 April 2017, Tier 2 skilled worker applicants, applying for entry clearance into the UK, must present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) will also be subject to this requirement.

Guidance can be found here Criminal Records Checks For Overseas Applicants


Communications throughout the application process will be via e-mail therefore please check your e-mail account and NHS Jobs account regularly. References are also requested by email (where possible). Therefore to speed up the recruitment process please provide an email address for all referees when completing your application form.

If you require any support in completing the application form, please do not hesitate to contact the HR Support Services team on 01246 513177 and we will be happy to provide assistance.

Please see the attached documents and links in relation to working for Chesterfield Royal Hospital NHS Foundation Trust. In particular, the general conditions of employment and benefits of working for the trust.

This role is part of the integrated health and social care community across Derbyshire, where there are many opportunities to work across different locations and providers developing new and different skills. Whilst this role is initially based in Chesterfield there may be future opportunities to be based at different locations within the health and social care community which we may talk to you about in the future.